county clerk

Nita Keenan
coclerk@gbta.net
Phone: (620) 549-3509
Fax: (620) 549-3481
Address:
209 North Broadway, 2nd Floor
P.O. Box 296
St. John, Kansas 67576
Business Hours:
8:00 am - 5:00 pm 
Monday - Friday
Closed Holidays

Notice of city/school general election audit

2022 Proposed Budget

Click to view budget document.
Click on the text below for additional info. and forms.

Commission Meeting Minutes:

November 24, 2021
November 17, 2021
November 10, 2021
November 3, 2021
October 27, 2021
October 20, 2021
No quorum.
October 13, 2021
October 6, 2021
September 29, 2021
September 22, 2021
September 15, 2021
September 1, 2021

Function of department

Clerical
  • Clerk to the Board of County Commissioners
  • Records and maintains official minutes of meetings

Budgeting
  • Responsible for office(s) budget
  • Certifies that cash and budget are available to cover claims
  • Reviews and approves all claims for payment and issues 1099s
  • Keeps all financial reports of the County and other entities

Taxation
  • Calculates July and November abstracts of valuation and taxation
  • Compiles and reports annual bonded indebtedness of the County
  • Prepares the tax role in preparation of printing tax statements
  • Sets and certifies levies annually
  • Motor Vehicle Abstract Certification annually

Payroll/Human Resources
  • Administers payroll for all County employees
  • Maintains the benefits package for all County employees
  • Reports and pays all all employment taxes and insurance premiums
  • Issues W-2's for County employees

Voter Registration/Election 
  • County election officer
  • Maintains accurate Voter Registration Rolls
  • Collects filing fees for local candidates
  • Responsible for all aspects of election: ballots, polling sites and equipment in accordance with federal, state and local laws and regulations
  • Maintains records of elections in official abstract

Miscellaneous
  • Sells licenses for the Kansas Department of Wildlife, Parks & Tourism
  • Assists taxpayers annually with Homestead and Food Sales Tax refunds
  • Freedom of Information Officer for the County
  • Maintains all legal publications for the County
  • Maintains all claims against the County
  • Maintains a map of all taxing units in the County and submits it annually to PVD, Appraiser and state Assessed Utilities