county clerk

*Please keep in mind there is a difference between the County Clerk and the District Court Clerk. For matters related to traffic tickets, court dates, and marriage/divorce documents please call the District Court at (620)549-3295
Lisa Weber
[email protected]
Phone: (620) 549-3509
Fax: (620) 549-3481
Address:
209 North Broadway, 2nd Floor
P.O. Box 296
St. John, Kansas 67576
Business Hours:
8:00 am - 5:00 pm 
Monday - Friday
Closed Holidays
Stafford County Annex and Community Room 
The Stafford County Annex hosts a large Community Room that is a rentable event space with a max capacity of 193 persons. ​Click for more information.

Commission Meeting Minutes:

The Board of Commissioners meet in regular session every Wednesday at 8:30 am in the Commission room of the Stafford County Annex, unless otherwise posted.
September 30, 2026
September 23, 2026 - No meeting due to lack of quorum
September 16, 2026
September 9, 2026
September 2, 2026
August 26, 2026
August 19, 2026
August 12, 2026
August 5, 2026 - No Meeting Due to Election
July 29, 2026
*Prior meeting minutes are available in the County Clerk's Office by request.
Click on the text below for additional info. and forms.

Function of department

Budgeting
  • Responsible for office(s) budget
  • Certifies that cash and budget are available to cover claims
  • Reviews and approves all claims for payment and issues 1099s
  • Keeps all financial reports of the County and other entities

Taxation
  • Calculates July and November abstracts of valuation and taxation
  • Compiles and reports annual bonded indebtedness of the County
  • Prepares the tax role in preparation of printing tax statements
  • Sets and certifies levies annually
  • Motor Vehicle Abstract Certification annually

Voter Registration/Election 
  • County election officer
  • Maintains accurate Voter Registration Rolls
  • Collects filing fees for local candidates
  • Responsible for all aspects of election: ballots, polling sites and equipment in accordance with federal, state and local laws and regulations
  • Maintains records of elections in official abstract​
Clerical
  • Clerk to the Board of County Commissioners
  • Records and maintains official minutes of meetings

​Payroll/Human Resources
  • Administers payroll for all County employees
  • Maintains the benefits package for all County employees
  • Reports and pays all all employment taxes and insurance premiums
  • Issues W-2's for County employees

Miscellaneous
  • Sells licenses for the Kansas Department of Wildlife, Parks & Tourism
  • Assists taxpayers annually with Homestead and Food Sales Tax refunds
  • Freedom of Information Officer for the County
  • Maintains all legal publications for the County
  • Maintains all claims against the County
  • Maintains a map of all taxing units in the County and submits it annually to PVD, Appraiser and state Assessed Utilities